$15.50 an hour
Full Job Description
Accounts Payable / Contracts Specialist
The Accounts Payable / Contracts Specialist will be responsible for all aspects of vendor invoicing and inquiries, processing payments for both vendors and contractors, researching and resolving invoice discrepancies, and maintaining proper A/P documentation and files. Other ad-hoc projects in accounts payable are also assigned. Assisting the Executive Vice President with Contracts as the primary employee processing and maintaining Contracts.
Essential Duties and Responsibilities include the following.
-Perform daily financial transactions to include verifying purchases, classifying expense, computing cost allocation, and recording accounts payable entries in compliance with HSS financial policies and procedures.
-Monitor bank account transactions and export ACH payments for entry into accounting software.
-Develop and maintain Excel spreadsheets on a daily, weekly, and monthly basis.
-Prepare independent contractor pay reports on a bi-weekly basis.
-Ensure invoices have supporting documents and approvals are received in a timely manner from department managers.
-Maintain vendor contracts, vehicle insurance records, Form 1099 documents, and fixed asset records.
-Reconcile specific general ledger accounts monthly to ensure that all payments are accounted for and properly posted.
-Work with account receivables specialist and others to resolve account issues when necessary.
-Assist Controller with audit support as needed.
-Prepare and maintain documents and reports for customer, vendor, and government contracts.
-Protect and provide strict discretion and the utmost confidentiality of customers, vendors, employees and MPR Logistics LLC.
Education and Experience:
-High school diploma required; College and/or equivalent courses in accounting preferred.
-1-2 years’ experience in accounts payable with a solid understanding of basic accounting principles.
-1-2 years’ experience with contract possessing, Government contract experience preferred.
Knowledge and Skills:
-Proficiency in MS Office (primarily Excel and Word) with intermediate experience using various spreadsheets.
-Must have an understanding of the functions within the Intuit QuickBooks Online Accounting software.
-Basic understanding of processing payments, accounting methods, and budgeting concepts with strong problem solving skills.
-Must be well organized and detail oriented to complete work on schedule.
-Strong data entry skills with a proven ability to calculate expense; post multiple entries, and manage HSS cost centers.
Non-Exempt Employee Benefits Include:
-Medical, Dental, and Vision Insurance after 60 days of employment
-401(K) Profit Sharing Plan participation after 90 days of employment
-Six paid holidays with accrued PTO after 90 days of employment
Job Type: Full-time
Pay: $15.50 per hour
-Paid time off
-8 hour shift
-Monday to Friday
All Employees, Customers, Independent Contractors and Vendors, must have their temperature checked and answer screening questions, and be wearing a face mask when entering the building.
Waiting period may apply
Personal protective equipment provided or required
Social distancing guidelines in place
Sanitizing, disinfecting, or cleaning procedures in place